How to Effectively Review Your Biz Weekly, Monthly Quarterly - When I Grow Up

How to Effectively Review Your Biz Weekly, Monthly Quarterly - When I Grow Up Last month, I wrote about my Sacred Business Binder, sharing the info it contains and some of the worksheets I created for it. It was nice getting so much feedback on how helpful it was for so many of you! (Its not too late to get those worksheets, either! Just sign up here for my VIP List before next week and itll be in your Inbox once you confirm your subscription.) I realized, though, that the Sacred Business Binder wouldnt be a useful tool without the Business Review Day. Of course, you can  make the Sacred Business Binder, but without putting your Business Review Day on the calendar, it would just stay on the shelf! That would be  pretty pointless, no? Yes. So here I am again, breaking down my Business Review Day in the hopes that itll get you to your calendar, pronto. Lets dig in! Heres what I do: I do my best to block off the first weekday of each month in my Google calendar as my Business Review Day. I dont take any calls, and I dont make any To Dos for this day I take  my binder, my calendar, and my project management system (that has my upcoming milestones and deadlines, as well as my time tracking for the prior month) out to the coffee shop, along with some colored pencils and washi tape (because its funner that way!). If it cant be the first weekday of the month, I make it happen as close to then as possible. Youd be surprised, but if you try to review, say, what happened in the month of June on July 10th, itll be a distant memory! That day, I fill out: my monthly reflection worksheet* for the prior month. next months  monthly calendar page. I print these from the Passion Planner PDF, filling in the notable milestones and setting my priorities for the month that Im in. the Stop List**, where I write down the things I want to cut or delegate from my business tasks that months part of the  Yearly Money Tracker**, which helps me see what I made and what I spent each month my  Commitment Chart*, where I can  see what’s on my plate and what’s to come month by month. Im a classic Overcommitter, so this  allows me to keep my Yes and Nos in check. 2016 Goal Page*. Every week I fill in whatever materialized that week in relation to the goals I set for myself earlier in the year â€" i.e.,  coloring an extra client number if I got a deposit. It’s fun! You can see  my 2015 Goal Card  to see what I mean. my  Quarterly Goals mindmap. Just like the 2016 Goal Page, I color in whatever steps Ive taken that correspond with what I want to achieve that quarter. You can see my Q1 goals here. Believe it or not, all of this takes me about 2-3 hours. When its time to review your quarter and plan for the next, though, add an extra hour or so onto your day and make sure to hit the Quarterly Planning* and Quarterly Reflection* spreadsheets. I also fill out my  Magic Formula Spreadsheet  in Google docs, which keeps track of: my  income streams and  spending, month-by-month and year-by-year. I also always attach it to the financial goal I make for the month and the year, highlighting the months that met or exceeding the goal in green and the months that didnt in red. my  projected income and spending. I took a class a few years ago that taught me that you should only be spending ~25% of your gross income on expenses, and at that point I was sitting closer to 50%! It wasnt until I made a spreadsheet to project what I  expect to have coming in and what I expect to spend that I was able to bring 50% down to under 30%. Because Ive been a business owner for a few years, I know whats going out the door based on the platform I use and the team members I work with. But if I want to invest in a new course, or more hours for my Communications Director, or work with a business coach, I know now if I can afford it based on what I expect to make for each launch. what I can contribute to my  Sep-IRA. Saving for retirement is really important to me because I got a late start (thanks, life of an actor!), and Im able to contribute 10% of my net profit to my IRA. I always try to put that money away each month in its own CapitalOne 360 account, and every quarter I transfer it into my Fidelity account and distribute it.  I learned all about this for Galia Gichon, FYI! If you want extra credit, take 20ish minutes each  Friday or Sunday and: jot down your Yes and Nos for the week in the applicable part of the monthly reflection worksheet. Its sometimes tough to remember otherwise! Ditto for the highlights of the month, so I make sure to fill out  that question in the monthly reflection worksheet week-by-week. color in your quarterly and yearly goal achievements to date using the Quarterly Mindmap and Yearly Goal Sheet. write down your To Dos for the next week, making sure youre not overloading yourself on any given day. Between your Business Review Days and your Sacred Business Binder, youll have all you need to be on top of your goals, money and plans.  Itll make it impossible for you to fail, because youll constantly be learning and growing. One Nancy Drew hat, coming up! * part of the Sacred Business Binder worksheet youll get when you sign up for my VIP list before May 17th ** part of the 2016 Multi-Passionate Must-Haves, whichll offer $1599 worth of digital products for 72 hours for just $97! To get all the info when it launches on May 17th, sign up for my VIP list   open my email that day! Do you sense a theme here? ??